ENGAGE RENFREWSHIRE, a company limited by guarantee incorporated under the Companies Acts with registered number SC120101 and having its registered office at 10 Falcon Crescent, Paisley, Renfrewshire, PA3 1NS and a charity registered in Scotland with registered number SC018453 (“we” or “us”) is committed to preserving your privacy in relation to your use of the website www.engagerenfrewshire.com (the “Site”).
It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you.
We collect information about you when you:
We collect information about you:
We may collect, use, store and transfer the following personal data about you:
We use your information:
We may contact you by post, telephone or e-mail. If you change your mind about being contacted in the future by any of these means then please let us know using the contact details provided below.
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
Please note that we may process your personal information without your knowledge or consent, where this is required or permitted by law.
We may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data.
The information you provide to us will be treated by us as confidential. However, we may disclose your information to other third parties who act for us for the purposes set out below or for any additional purposes approved by you:
We do not transfer your personal data outside the European Economic Area (EEA).
We store information about our members on the MILO database, which is operated by Scottish Council for Voluntary Organisations (“the SCVO”). This information may include your contact details if you have indicated to us that you are happy for such details to be included on the MILO database.
Access to information on MILO is restricted to other users of the MILO system who, like us, will be Scottish Third Sector Interfaces, the SCVO. The information contained on the database is used to better the administration of charitable services.
We have put in place appropriate security measures to protect your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction, misuse, alteration or damage. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
Details of retention periods for different aspects of your personal information are available in our retention policy are available by contacting us using the details provided below. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
Under certain circumstances, you have the following rights under data protection laws in relation to your personal data.
If you would like to exercise any of your rights above, please contact us using the details provided below.
You also have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues, relating to our use of your information.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
We have appointed Jacqueline Carroll as our data protection representative who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact Jacqueline Carroll using the details set out below:
Data protection representative:
10 Falcon Crescent, Paisley, PA3 1NS
0141 887 7707